Privacy Policy
A legal disclaimer
Columbia Mobile Notary is a privately owned, independent notary service operating under the laws of the State of South Carolina. We are not attorneys licensed to practice law in South Carolina, and we do not provide legal advice, legal representation, or any service that constitutes the unauthorized practice of law. We are not affiliated with any law firm, legal office, government agency, or court.
By using our services, you acknowledge and agree to the following:
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No Legal Advice:
We do not review, draft, interpret, explain, or recommend changes to any document. We do not offer guidance on the legal sufficiency, enforceability, or consequences of any form, agreement, or affidavit. If you have legal questions, you must consult a licensed attorney. -
Document Responsibility:
You are solely responsible for ensuring the documents you present for notarization are complete, accurate, and legally compliant. We will refuse to notarize documents that are blank, incomplete, or appear to contain unlawful or deceptive content. -
Limited Scope of Services:
Our services are strictly limited to performing notarial acts authorized by South Carolina law, such as acknowledgments, jurats, oaths, affirmations, and verifying identity in person. We do not and cannot perform remote online notarizations (RON) under current South Carolina law. -
AI Communications Disclaimer:
We may use AI-assisted tools to help with communications such as appointment confirmations, reminders, and client service follow-ups. These tools operate under our supervision, and any responses generated by AI do not constitute legal advice, instructions, or guarantees. By using our services, you agree to receive such communications and understand their limitations. -
No Guarantee of Acceptance:
Columbia Mobile Notary does not guarantee that any document we notarize will be accepted by any particular third party, government agency, court, bank, or institution. It is your responsibility to verify acceptance of the document format and notarization type before requesting service. -
Use at Your Own Risk:
You use our services at your own risk. Columbia Mobile Notary, its owners, agents, and commissioned notaries are not liable for any damages, penalties, losses, delays, or consequences arising from the use or misuse of any notarized document, including but not limited to medical, financial, legal, real estate, or immigration-related outcomes.
Privacy Policy
6. Data Sharing & Third Parties
Columbia Mobile Notary does not sell, rent, or share your personal data with third parties for marketing purposes. We only share data under the following limited conditions:
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With payment processors (e.g., Square, Zelle, Venmo) to securely process your payment
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With cloud-based communication or scheduling platforms under confidentiality agreements (e.g., Google Workspace, Calendly, or text scheduling systems)
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When required by law enforcement, subpoena, or regulatory agencies
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When required to fulfill our notarial duties, including maintaining journal records, entries, or evidence of identity under South Carolina notary law
We maintain strict controls over which parties can access any portion of your information and only do so when absolutely necessary to provide service or comply with law.
7. AI-Generated & Automated Communications
We may use artificial intelligence (AI) systems or automated tools to send appointment reminders, confirmations, and updates via SMS, email, or phone. These tools are used under human supervision and are limited strictly to client communication, not data analysis or document review.
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You may receive appointment-related messages such as: “We’re on the way,” “Please have your ID ready,” or follow-ups like “Thank you for using Columbia Mobile Notary.”
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No AI system will ever analyze, interpret, or store the contents of your notarized documents or signatures.
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You agree to receive these communications as part of the booking and fulfillment process. If you wish to opt out of non-essential communications, you may contact us in writing.
8. Data Security
We implement and maintain reasonable administrative, technical, and physical security procedures to protect your personal information from unauthorized access, disclosure, alteration, or destruction.
These safeguards include:
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Device-level encryption
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Password-protected storage
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Limited access to authorized personnel
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Secure payment gateways (we do not store card information)
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Private storage of notary journal data as required by South Carolina law
No digital storage or transmission method is 100% secure. By using our service, you acknowledge and accept this inherent risk.
9. Data Retention & Legal Requirements
We retain information only as long as necessary to:
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Fulfill our notarial duties and meet legal journal retention requirements
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Comply with tax, insurance, and record-keeping obligations
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Resolve disputes or enforce agreements
Once that period has passed, we securely delete or anonymize personal data. If you request a record to be deleted, we will honor it unless retention is required by law (e.g., a notary journal entry or legal dispute).
10. Your Rights
You have the right to:
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Request a copy of the information we store about you
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Request correction of any inaccurate data
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Request deletion of your data (unless retained by legal requirement)
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Withdraw consent to communication (except for essential appointment notices)
To exercise these rights, contact us directly at [Insert Business Email].
11. Children’s Privacy
Our services are not directed at children under 13, and we do not knowingly collect personal information from minors without the consent of a parent or legal guardian. Any minor who needs a document notarized must have a consenting adult present, and all information is recorded in accordance with South Carolina law.
12. Policy Updates
We may update this Privacy Policy from time to time. The most current version will always be posted on our website. You are encouraged to review the policy periodically to stay informed of our practices.