Terms &
Conditions

Columbia Mobile Notary is a privately owned, independent notary service operating in the State of South Carolina. We are not attorneys licensed to practice law in South Carolina, and we may not give legal advice or accept fees for legal advice. Any information provided before, during, or after your appointment is for general notarial guidance only and should not be interpreted as legal counsel.

It is the sole responsibility of the signer(s) to ensure that the document(s) presented for notarization are complete, accurate, and legally sufficient. We are not responsible for the legal validity or enforceability of any document.

By using our services, you understand and agree that:

• We do not draft documents, interpret content, or explain legal rights or consequences.

• We are not responsible for verifying the truthfulness or accuracy of the statements made within a document.

• We are not responsible for any damages, losses, or legal actions arising from the use or misuse of notarized documents, including but not limited to financial, legal, medical, or property-related consequences.

• We are not liable for refusal of any notarized document by third parties (government agencies, courts, banks, etc.), including those that may impose additional requirements outside of notarial law.

Use of Columbia Mobile Notary’s services constitutes acknowledgment and acceptance of this disclaimer. If you require legal advice, please consult with a licensed attorney.

Columbia Mobile Notary (“Company,” “we,” “our,” or “us”) provides professional mobile notary services throughout Columbia, SC and surrounding areas. By scheduling or using our services in any capacity, you (“Client” or “you”) agree to the following legally binding terms:

1. LEGAL DISCLAIMER

• Columbia Mobile Notary is not a law firm and does not provide legal advice or legal services. Our role is limited to performing notarial acts as authorized under South Carolina law, including acknowledgments, jurats, oaths, affirmations, and other duties permitted by statute.

• We do not guarantee the legal sufficiency, effectiveness, or consequences of any document presented for notarization. You are solely responsible for understanding the contents and legal significance of your documents.

• You are advised to consult with a licensed attorney regarding any legal matters or documents before requesting a notarization. We expressly disclaim any responsibility for outcomes resulting from the notarization of legally inadequate or defective documents.

2. SERVICE ELIGIBILITY & COMPLIANCE

• You must be at least 18 years of age or an emancipated minor to schedule services with Columbia Mobile Notary.

• Clients are responsible for ensuring that all documents to be notarized are complete, accurate, and in compliance with state and federal laws. We will refuse to notarize documents with blank fields, missing pages, or other issues that compromise integrity.

• We require personal appearance by all signers per South Carolina law. Remote notarizations (RON) are not currently offered.

3. USE OF AI & COMMUNICATIONS TECHNOLOGY

• Columbia Mobile Notary may use AI-assisted systems for appointment reminders, follow-ups, and customer service. This includes SMS/text, phone calls, and emails generated or supported by AI software under direct supervision.

• By scheduling services with us, you consent to receiving communications via text, call, or email, including automated systems, for scheduling, confirmations, updates, and receipts.

• We do not store or sell your information, and your privacy is protected per our Privacy Policy.

4. SCHEDULING, ARRIVAL, AND CANCELLATION POLICY

• Appointments are confirmed upon scheduling. Cancellations must be made at least 2 hours in advance to avoid a cancellation fee.

• If our notary arrives at the location and the signer is unavailable, unprepared, or refuses to sign, you will still be charged the minimum travel fee.

• Wait time is limited to 10 minutes unless otherwise agreed upon in writing. Extended wait time may incur additional fees.

5. FEES & PAYMENTS

• In accordance with South Carolina law, the maximum fee for a notarial act is $5 per signature notarized.

• In addition to the notarial act fee, travel and convenience charges apply based on distance, urgency, after-hours service, and location type (e.g., hospitals, jails, care facilities).

• All fees are clearly communicated and agreed upon in writing or via text prior to service.

• Accepted payment methods include: Cash, Zelle, Venmo, Credit/Debit Card (via Square), and others as listed on our website.

• Payment is due at time of service unless a prior arrangement is made in writing. Non-payment will result in collection action and/or denial of future service.

6. CHARGEBACK AND DISPUTE POLICY

• By using our services, you waive the right to file false or frivolous chargebacks. If a chargeback is filed after services were rendered, we will provide documentation of the appointment, signed documents, client communications, GPS tracking logs, and video/photo proof (if applicable).

• Chargebacks will be contested to the fullest extent permitted by law. If a chargeback is ruled in your favor fraudulently, we reserve the right to:

  • Pursue civil damages and legal fees.

  • Refer the matter to collections.

  • Submit client details to fraud prevention databases.

• By booking our services, you accept these terms as a binding agreement and acknowledge that all charges are final unless the service was not rendered.

7. LIMITATION OF LIABILITY

• Columbia Mobile Notary and its representatives are not liable for any loss, claim, injury, or damages arising from:

  • The contents of the document.

  • Delay or inability to complete a notarization due to improper documentation or signer issues.

  • Legal consequences of documents improperly prepared or interpreted by the Client.

• Our maximum liability for any service shall not exceed the total fees paid for that appointment.

• All notaries are covered by $25,000 Errors & Omissions (E&O) Insurance, which provides coverage solely for notarial mistakes — not for disputes arising from document content or third-party actions.